How to Create Documents in SharePoint and Teams

Introduction 

Welcome to our latest Microsoft 365 Insights video, where we delve into the seamless process of creating documents in both Microsoft Teams and SharePoint. This video is designed to provide you with a quick and easy guide to document creation, ensuring you can efficiently manage and share your files within your organisation.

Creating Documents in Microsoft Teams 

In this section, we explore how to create new documents within Microsoft Teams. To start, navigate to the desired location where you want to store your document. For instance, if you're in the HR team and within the training channel, simply go to the 'Files' tab. From there, click on 'New' and select the type of document you wish to create, such as a Word document. Once you name your document, like "Training Plan 2025," and press 'Create,' the document will open immediately for editing. This method ensures that your document is saved in the correct location and is readily available for sharing with your team members. 

Creating Documents in SharePoint 

Next, we shift our focus to creating documents directly in SharePoint. Begin by navigating to your SharePoint Hub, such as the HR Hub, and access the document library. Click on 'New' and choose the type of document you want to create, like a PowerPoint presentation. Unlike Teams, SharePoint does not prompt you to enter a file name immediately. Instead, you need to click on the default name at the top and rename it to something more meaningful. This step ensures your document is saved in the correct location within the shared documents library.

Key Differences Between Teams and SharePoint 

While both Teams and SharePoint offer straightforward methods for document creation, there are some key differences to note. In Teams, you are prompted to name your document right away, whereas in SharePoint, you need to manually rename the document after it is created. Despite this minor difference, both platforms provide an efficient way to create and save documents, ensuring they are easily accessible and shareable within your organisation.

Conclusion 

Creating documents in Microsoft Teams and SharePoint is a simple and efficient process that enhances collaboration within your organisation. Whether you prefer the immediate naming feature in Teams or the flexibility of renaming in SharePoint, both platforms ensure your documents are saved in the correct location and are ready for sharing. For more insights on working with office applications, be sure to check out our other videos. Thank you for watching!