Acknowledgements is a Microsoft 365‑native app for managing policy sign‑offs and attestations.
It replaces manual tracking, email chasing and spreadsheets with a simple, auditable process for distributing policies, capturing acknowledgements and reporting compliance - all within the Microsoft tools your teams already use.
All documents, responses and audit evidence remain securely inside your Microsoft 365 environment, with no external systems or additional logins required.
Key capabilities
Simple scheduling
Create and schedule acknowledgement requests through a clean, intuitive interface - linked directly to your SharePoint policy libraries.
Flexible targeting
Send acknowledgements to the right audience, whether that’s individuals, teams, departments or your entire organisation.
Recurring attestations
Automate repeat acknowledgements for critical policies, with flexible scheduling that supports ongoing compliance requirements.
Role‑based access
Support multiple user roles so HR, compliance teams and managers can contribute appropriately - without over‑permissioning.
Microsoft 365 integration
Runs natively across Teams, SharePoint, Outlook and Power Platform, inheriting your existing security and governance model.
Employee sign‑off experience
Employees receive clear notifications, review documents, and confirm acknowledgement quickly - with optional comments or signatures.
Audit‑ready reporting
Dashboards and logs provide clear visibility of responses, exceptions and version history - ready for audit at any time.
Supports a wide range of scenarios
Flexible use cases
Support a wide range of acknowledgement and confirmation scenarios, using the same consistent, auditable process.
Typical examples include:
Regulatory compliance attestations
HR policies and updates
Procedures and work instructions
Work orders requiring acceptance
Training sign‑offs with certificates
Cross department communications
…and any process where individuals must review information, confirm understanding, and record an auditable acknowledgement.
Why organisations choose Microsoft‑native acknowledgements
Built on the Microsoft 365 foundation you already trust
Microsoft 365-native foundation
Data stays in your Microsoft 365 tenant - no third‑party hosting
Familiar tools - Teams, Outlook and SharePoint
Enterprise‑grade security - permissions and audit inherited automatically
Faster adoption - no external cloud platforms
No additional logins - users stay in Microsoft 365
Built-in automation - powered by Power Automate