How to Personalise Microsoft Teams
IntroductionÂ
Welcome to another insightful Microsoft 365 Insights video! In this video, we delve into the various ways you can personalise Microsoft Teams to make it a more effective and user-friendly application. Personalizing Teams involves adjusting settings, organising your teams and channels, and customising your chats to better suit your workflow. This guide will walk you through the steps to optimise your Teams experience.
Managing Chats, Teams, and ChannelsÂ
One of the key aspects of personalising Microsoft Teams is managing your chats, teams, and channels. The chat page in Teams displays both individual and group chats, while channels are associated with specific teams and serve as collaborative spaces for various topics. With a potentially overwhelming list of chats and channels, organising them into sections can greatly enhance your productivity. Sections allow you to group related chats and channels, making it easier to navigate and focus on key areas.
Customising Your ViewÂ
To further personalise your Teams experience, you can customise your view by accessing the settings through the three dots menu. Here, you can enable message previews, which provide a quick glance at the latest messages in your chats and channels. Additionally, you can configure the display to show the team each channel belongs to, helping you keep track of your conversations more effectively. Another useful feature is the ability to hide inactive channels, keeping your list concise and manageable.
Adjusting Notifications and Activity
Managing notifications is crucial to avoid being overwhelmed by constant alerts. In the settings menu, you can tailor your notification preferences to ensure you receive important updates without unnecessary distractions. For instance, you can choose to be notified only about posts in channels you are mentioned in, rather than every post in all channels. This customisation helps you stay informed about relevant activities while minimising interruptions.
Configuring File and Link SettingsÂ
Another important aspect of personalising Teams is configuring how Office documents open. By default, Office documents open within Teams, but you can change this setting to open them in the desktop application. This allows you to work on documents in a separate window, providing a more seamless and efficient workflow. This is particularly useful for users who rely on advanced features in Word, PowerPoint, and Excel that may not be fully supported in the Teams or browser versions.
ConclusionÂ
By implementing these personalisation tips, you can transform Microsoft Teams into a powerful tool tailored to your needs. From organising chats and channels to customising notifications and file settings, these adjustments will help you navigate and collaborate more effectively. We hope you found this guide helpful and that it enhances your Teams experience. Thank you for watching!