Elevate 365 - SharePoint or Teams (which to use and when)
This session is designed to help you understand the key differences and similarities between SharePoint and Teams, two of the main collaboration tools in Microsoft 365, and how to choose the best tool for your needs. In this webinar, we cover the basics of both SharePoint and Teams, providing you with a comprehensive overview of their features and functionalities. We also provide some best practices and tips for using SharePoint and Teams effectively and securely.
What to Expect
Overview of Microsoft Teams and SharePoint
Strengths and Weaknesses of Teams and SharePoint
Integration and Relationship between Teams and SharePoint
Channels in Teams and their Impact on SharePoint
Role Suitability: Who Benefits the Most?
Practical Demonstration
Overview of Microsoft Teams and SharePoint
Microsoft Teams: A platform for collaboration that combines chat, video meetings, file storage, and app integrations.
SharePoint: A web-based platform focusing on document management, content sharing, and building internal intranets.
Teams integrates many functionalities of SharePoint but adds real-time communication tools.
Strengths and Weaknesses of Teams and SharePoint
Strengths of Microsoft Teams
Real-time communication through chat and video meetings.
Integration with Office 365 apps and third-party applications.
Centralised collaboration hub with customisable features like tabs.
Strengths of SharePoint
Robust document management features including versioning and detailed permission management.
Customisable site pages for better content presentation and navigation.
Advanced search capabilities.
Weaknesses of Microsoft Teams
Limited document management tools compared to SharePoint.
Steeper learning curve due to the abundance of features and navigation methods.
Integration and Relationship between Teams and SharePoint
Teams utilises SharePoint for file storage; documents in Teams are stored in SharePoint.
Creating a team in Teams results in a corresponding SharePoint site.
This integration allows for seamless document collaboration and management across both platforms.
Channels in Teams and their Impact on SharePoint
Standard Channels: Create a folder in the SharePoint site library.
Private Channels: Create a separate SharePoint site accessible only to specific team members.
Shared Channels: Allow collaboration with members from other teams by creating separate SharePoint sites.
Each channel type has different implications for document management and accessibility.
Role Suitability: Who Benefits the Most?
Teams: Ideal for departments needing real-time communication and project collaboration.
SharePoint: Suitable for small departments focused on document management with specific content organisation needs.
Recommendation: Use a combination of both platforms to optimise productivity.
Practical Demonstration
Examples of navigating and managing documents in both Teams and SharePoint.
Demonstration of creating and managing channels in Teams and their impact on SharePoint.
Illustration of custom site pages in SharePoint for enhanced document presentation.